Privacy Policy

1. Overview

Quick Flash ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and disclose information when you use our web application ("Quick Flash"). Quick Flash is a comprehensive solution for the roofing industry, enabling users to manage the entire roofing ordering and job management process, including drawing and ordering flashings, ordering roofing materials, managing job tasks, and coordinating with manufacturers.

2. Information We Collect

When you use Quick Flash, we may collect the following types of information:

a) Personal Information

• Name, email address, phone number, and company details (when you create an account or communicate with us)
• Login credentials and authentication information (OAuth tokens for calendar integrations, but never your password)
• User preferences and settings

b) Order and Job Management Data

• Flashing drawings and specifications for manufacturing
• Orders for roofing materials, including roofing sheets, fixings, and underlay
• Job-related details such as site measures, site meetings, and installation schedules
• Manufacturer interactions through the manufacturer portal

c) Calendar Data

• Events, tasks, and scheduling information from Google Calendar, Microsoft 365 Calendar, and iCloud Calendar
• Availability and scheduling preferences for managing job-related tasks

d) Usage Data

• Log files, device information, browser type, and IP address
• Interaction data such as time spent on the app, features used, and order history

e) Location Data

With your permission, we may access and collect location data from your device:

• GPS Location: We access your device's GPS location to improve address autocomplete suggestions when entering job sites, client addresses, or company addresses. This helps provide more relevant location-based suggestions.
• Timesheet Location: When clocking in or out for work, we may collect your GPS coordinates to verify your work location and assist with accurate time tracking. Your location can also be used to automatically clock in and out when you arrive at or leave job sites.
• Background Location Updates: Quick Flash monitors your location in the background and automatically sends updated location data to our servers when you move more than approximately 500 meters from your last recorded location. This enables us to provide timely notifications about when you need to leave to arrive at job sites on time.
• Location Biasing: We use your approximate location to improve the accuracy of Google Maps autocomplete suggestions, making it easier to enter addresses relevant to your area.

Location data is accessed only when you grant permission through your device settings. You can revoke location access at any time through your device's privacy settings. If you deny location access, the app will continue to function, but address autocomplete suggestions may be less accurate and job departure notifications will not be available.

f) Log Data

In the event of an error, we may collect log data such as device IP address, device name, operating system version, app configuration, timestamps, and other technical details to help us diagnose and resolve issues.

3. How We Use Your Information

We use the collected information to:

Enable Roofing Job and Order Management:

• Allow users to draw and order flashings
• Facilitate ordering of roofing materials, fixings, and underlay
• Manage job tasks, such as site measures, site meetings, and installations
• Provide order tracking and status updates

Integrate with Calendar Services:

• Schedule and manage roofing job tasks
• Display, modify, and update job-related tasks within your calendars

Facilitate Manufacturer Collaboration:

• Allow chosen manufacturers to view orders via the manufacturer portal
• Restrict manufacturer access once an order is marked as complete

Enhance User Experience:

• Improve app functionality and optimise workflow
• Provide customer support and respond to inquiries
• Ensure security and prevent fraudulent activities
• Use location data to improve address autocomplete accuracy and verify work locations for timesheet tracking

4. Cookies and Tracking Technologies

Quick Flash uses cookies to store authentication tokens, ensuring secure access to the site. These cookies are essential for verifying user authentication on each page. Additionally, third-party services that we integrate with, such as Google Calendar, Microsoft 365 Calendar, and iCloud Calendar, may use cookies for authentication and tracking purposes. You can manage your cookie preferences through your browser settings.

5. Data Storage and Security

• Your personal, order, and job data are stored securely and protected using industry-standard encryption
• OAuth tokens are used for authentication and are never shared with third parties
• We do not permanently store or retain calendar event details beyond what is necessary for task management
• We implement security measures such as HTTPS encryption, access controls, and secure data storage to protect your information

While we strive to protect your data, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

6. Data Sharing and Disclosure

We do not sell, trade, or rent your personal data. We only share your data in the following cases:

• With Calendar Providers: To enable syncing with Google Calendar, Microsoft 365 Calendar, and iCloud Calendar
• With Chosen Manufacturers: To provide them access to your orders via the manufacturer portal. Once an order is marked as complete, manufacturers can no longer access it
• With Service Providers: Trusted third-party services that help operate our app (e.g., cloud hosting, analytics), bound by confidentiality agreements
• For Legal Compliance: When required by law, court order, or to protect the rights and safety of Quick Flash, users, or the public

7. Third-Party Services

Quick Flash integrates with third-party services, including calendar providers and manufacturers. Their privacy policies govern data handling when using their services:

• Google Calendar
• Microsoft 365 Calendar
• Apple iCloud Calendar

We encourage you to review their policies for additional information on data processing.

8. Location Data

Quick Flash accesses location data from your device to enhance functionality and improve user experience. This section provides detailed information about how we handle location data.

How We Access Location Data

• Address Autocomplete: When you enter addresses for jobs, clients, or company information, we access your device's GPS location to provide more relevant address suggestions through Google Maps autocomplete. This improves the accuracy of location-based suggestions.
• Timesheet Tracking: When you clock in or out for work using the timesheet feature, we may collect your GPS coordinates to verify your work location and assist with accurate time and location tracking.
• Automatic Clock In/Out: Your current location data can be used to automatically clock in and out when you arrive at or leave job sites, providing convenient hands-free time tracking.
• Location Biasing: We use your approximate location to bias Google Maps autocomplete results, making it easier to find and enter addresses in your local area.
• Background Location Updates: Quick Flash monitors your location in the background and automatically sends updated location data to our servers when you move more than approximately 500 meters from your last recorded location. This enables us to provide timely notifications about when you need to leave to arrive at job sites on time.

Your Control Over Location Data

• Location access is requested only when needed for specific features (address entry, timesheet clock-in/out)
• You can grant or deny location permissions through your device's privacy settings at any time
• If you deny location access, the app will continue to function normally, but address autocomplete suggestions may be less accurate
• You can revoke location permissions at any time through your device's operating system settings

How We Store Location Data

• Location data used for address autocomplete is processed in real-time and is not permanently stored on our servers
• GPS coordinates collected during timesheet clock-in/out are stored securely with your timesheet records for verification and record-keeping purposes
• When your location is updated (after moving more than approximately 500 meters), the new location data is sent to our servers and overwrites your previous location. We do not maintain a history or tracking log of your location movements - only your current location is stored at any given time
• Your current location is used to calculate travel time and send you notifications when you need to leave to arrive at job sites on time
• Location data is encrypted in transit and at rest, consistent with our overall data security practices
• We do not share your precise location data with third parties except as necessary for the Google Maps autocomplete service (which is governed by Google's privacy policy)

9. User Control and Data Deletion

• You can revoke Quick Flash's access to your calendar at any time via the settings menu in Quick Flash or through your Google, Microsoft, or Apple account settings
• You can delete your account and data by contacting us at [email protected]
• Calendar data is only accessed when necessary and is not stored beyond active use
• Orders removed from the manufacturer portal are no longer accessible to third parties

10. Links to Other Sites

Quick Flash may contain links to third-party websites. If you click on a third-party link, you will be directed to that site. These external sites are not operated by us, and we strongly advise reviewing their privacy policies. We are not responsible for the content, policies, or practices of any third-party sites.

11. Children's Privacy

Quick Flash is not intended for children under 13. We do not knowingly collect personal information from minors. If we become aware that a child has provided us with personal information, we will delete it immediately.

12. Changes to This Privacy Policy

We may update this policy to reflect changes in legal requirements, our services, or user feedback. Any modifications will be posted with an updated "Last Updated" date. Users will be notified of major changes through the app or email.

13. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at:

By using Quick Flash, you agree to this Privacy Policy and consent to data handling as described.